Annual Report 2014-15

Mission Statement

Our mission is to provide all children with the opportunity to develop life skills by exploring their potential through arts experiences.

2014-15 Annual Report

The OCTA Collective Society board is pleased to report another successful year of artsREACH programming. We are currently celebrating 10 years of continuous delivery of fine arts workshops to students attending schools with a high population of low-income families.

The artsREACH program was expanded this past year as we re-introduced the in-school theatre program. We now have three in-school programs: visual arts, dance, and theatre and all continue to be in high demand. We continue to offer six week after-school programs in visual arts, theatre and film.

This past spring we applied for and received a grant from the BC Arts Council for a new collaborative project happening this fall with the Quadra Village Community Centre: for the first time ever the society will provide artsREACH workshops in a venue other than elementary schools. We are very excited to partner with QVCC and hope to expand our after school programming to other inner city community centres in the coming years.

Message from the President

The OCTA board is supported by an excellent staff who keep the day to day operations running smoothly: thanks to Gaylia Lassner, our administrator and development officer, Erica Petty, our program coordinator, Valerie Sing Turner, our grant writer, and Marilyn Sing, communications and marketing officer. Marilyn has chosen not to renew her contract this year due to a heavy workload but will remain closely connected to the board as our founder and past president. The board is very appreciative of Marilyn’s on-going commitment to and support of artsREACH. We are pleased to have Angela Hemming, a long time artsREACH supporter, take over the communications and marketing contract for the coming year.

This will be somewhat of a turn-over year for the board as there are four directors, including myself, ending our service. I would like to thank Sandy Hunka, vice-president extraordinare, for her willingness to pitch in whenever needed to get a job done, Giles Deshon, secretary, for his ability to summarize a lengthy conversation into succinct minutes, and for providing valuable legal advice when needed, and Robert Fisher, member at large, for his many years of service to the board, sharing his graphic design expertise and thoughtful contributions to discussions.

Lastly I would like to thank our wonderful instructional staff. They are the face of the artsREACH program and the reason why schools keep asking for more workshops. Their enthusiastic, professional approach to each and every workshop is much appreciated and highly valued.

Respectfully submitted,

Maureen Weston

In-School Visual Arts

71 workshops
16 schools
1543 students

Drawing and Painting Workshops

Theme:  Creating a Mandala-like artwork featuring patterns and symbols.

Recommended Teaching Level: Grades 1 – 5

Proposed Duration: 1 x 90 minute workshop

Printmaking Workshops

Theme: A Picture Tells a Thousand Words

Recommended Teaching Level: Grades K – 5

Proposed Duration: 1 x 90 minute workshop

Participating Schools

  • Brentwood Elementary
  • Cloverdale Traditional
  • Colwood Elementary
  • Craigflower Elementary
  • George Jay Elementary
  • John Muir Elementary
  • Kelset
  • Lau’welnew Tribal School
  • Northridge Elementary
  • Oaklands Elementary
  • Quadra Elementary
  • Saseenos Elementary
  • Sidney Elementary
  • Sooke Elementary
  • Tillicum Elementary
  • Vic West Elementary

In-School Theatre

17 workshops
8 schools
433 students

Drama Workshops

Theme:  Tableaux or Story Theatre

Recommended Teaching Level:  Grades 1 – 5

Proposed Duration: 1 x 90 minute workshop

Participating Schools

  • Brentwood Elementary
  • Colwood Elementary
  • Ecole John Stubbs
  • Kelset
  • Quadra Elementary
  • Ruth King Elementary
  • Sooke Elementary
  • Tillicum Elementary

In-School Dance

66 workshops
17 schools
1495 students

Dance Workshops

Theme:  Drawing, Painting and Collage

Recommended Teaching Level: Grades 3 – 5

Proposed Duration: 6 x 90 minute workshops

Participating Schools

  • Brentwood Elementary
  • Cloverdale Traditional
  • Craigflower Elementary
  • George Jay Elementary
  • James Bay Community School
  • John Muir Elementary
  • Kelset
  • Macaulay Elementary
  • Northridge Elementary
  • Oaklands Elementary
  • Port Renfrew Elementary
  • Quadra Elementary
  • Saseenos Elementary
  • Sooke Elementary
  • South Park Elementary
  • Tillicum Elementary
  • Vic West Elementary

After School Visual Arts

3 workshops
3 schools
34 students

Theme: Drawing, painting and collage

Recommended Teaching Level: Grades 3 – 5

Proposed Duration: Six 90-minute workshops

Participating Schools

  • Craigflower Elementary
  • Quadra Elementary
  • Vic West Elementary

After School Theatre

7 workshops
7 schools
84 students

Theme: Theatre games, self expression, and movement

Recommended Teaching Level: Grades 3 – 5

Proposed Duration: Six 90-minute workshops

Participating Schools

  • Cloverdale Traditional
  • James Bay Community School
  • Macaulay Elementary
  • Quadra Elementary
  • Saseenos Elementary
  • Tillicum Elementary
  • Vic West Elementary

After School Film

3 workshops
3 schools
36 students

Theme: Basic tools and principles behind video production, including editing and WeVideo.

Recommended Teaching Level: Grades 5 – 6

Proposed Duration: Six 90-minute workshops

Participating Schools

  • Cloverdale Traditional
  • James Bay Community School
  • Vic West Elementary

Fundraising Events

Langham Court Theatre

We applied for and received approval to sell 60 tickets to the January 2015 production of the play “People.”

This event resulted in a profit of $900.

We Jam For Kids!

An event held on January 31 at the Monterey Centre, this fundraiser showcased musical performances from UJAM Young All Stars, comprised of jazz musicians ranging in age from 12 – 16 years, the Monterey Centre Concert Band Ensemble, and the Monterey Centre’s Lounge Lizards. Tickets sold for $25 and included dinner with the entertainment. $8 from each ticket sold was donated in support of artsREACH  programs. Net profit: $1000.

8th Annual Colour Your Palate

5:30 pm on Tuesday April 28, 2015 at the University Club

Monies raised:

Gross: $20,640
Net: $14,585

Participating Restaurants/Chefs:

Ambrosia Catering / Chef Guy LeMonnier
Beacon Landing Restaurant and Lounge / Chef Miguel Goncalves
Bella Montagna Restaurant at Bear Mountain / Chef Mark Wadsworth
Fireside Grill / Chef Morgan Milward
Pendray Restaurant / Chef Travis Rawluk
Haro’s Restaurant & Bar / Chef Drew Parisian
Hotel Grand Pacific / Chef Ian Goard
Saveur Restaurant / Chef Rob Cassels
The Royal Victoria Yacht Club / Chef Andrew Dickinson
The University Club / Chef Mark Davie
The Victoria Golf Club / Chef Nathan Waters
Toque Catering / Chef Nicholas Waters

 

2015 Award Winners:

• Most Colourful Creation:
Hotel Grand Pacific / Chef Ian Goard
Colour: Yellow
Palm Sugar and Ginger Pound Cake, Lemongrass Creameaux, Saffron, Banana and Coconut Meringue, Roasted Pineapple and Passion Fruit Gelee.

• Best Tasting: Saveur Restaurant / Chef Robert Cassels
Colour: Orange
Annatto Carrot Marinated Scallop, Fraser Valley Duck Confit, Smoked Squash Goat Cheese Puree, Pickled Orange Fennel Slaw and Crispy Yam.

• People’s Choice Award:
Fireside Grill / Chef Morgan Milward
Colour: Blue
Blue Crab Dumpling – Pickled Blue Pansy and Ginger Aioli,Elderberry Teriyaki and Blue Corn Crisp.

Board Report

The following six members of the society served on the board of directors for the 2014/15 fiscal year:

• Maureen Weston (President)
• Sandy Hunka (Vice-President)
• Giles Deshon (Secretary)
• Whitey Mitchell (Treasurer)
• Robert Fisher (member at large)
• Caite Dheere (member at large)

The board’s activities and accomplishments this past year included:

• Re-introducing In-School Theatre: A total of 17 workshops were delivered in 8 schools this year, using all available funding.

• Collaborating with the UJAM Young All Stars to present a joint fundraising event entitled, We Jam for Kids! at the Monterey Centre on January 31.

• Presenting our first ever public display of childrens’ art created in visual arts workshops. The display was held in the A.Wilfrid Johns Gallery, located in the Art Education Wing at the University of Victoria from Feb. 8 – 28, with an open house on Feb. 21.

• Entering into a partnership with the Quadra Village Community Centre to provide after school programming at the Centre in visual arts, theatre, and dance. Program begins in the fall of 2015 and will run through to June 2016.

• Contracting ROI Plus to perform a detailed analysis of our website. Result: a new, improved format that will attract more traffic and encourage more donations.

Program Management

The artsREACH program is developed and managed by the OCTA Collective Society.

Program Coordination
Erica Petty
erica@octacollective.com
returned from maternity leave on April 1, 2015

Program Coordinator until April 1, 2015
Anne McIntyre
anne@octacollective.com

Administration/Development Services:
Gaylia Lassner
gaylia@octacollective.com

Grant Writer:
Valerie Sing Turner

Board Liaison:
Maureen Weston
maureen@octacollective.com

Communications / Marketing:
Marilyn Sing
Marilyn@octacollective.com

Program Supplies:
Beth Threlfall

Instructors

Instructors are hired for their ability to bring their passion for the arts into the instruction of the work-shops.

Professional, practicing artists, actors, dancers and filmmakers, our instructors are trained on delivery of curriculum and teaching methods.

Visual Arts Instructors

Jane Chadwick
Susan McLaren
Brigid Skelton
Cat Thome
Valerie Salez

Visual Arts Assistants

Beth Threlfall
Gen Chandler
Marine Roggeveen
Jan Dong
Sarah Wilson

Theatre Instructors

Matthew Payne
Erica Petty
Brigid Skelton
Gina McIntosh
Stephanie Halber
Barb Hall
Mily Mumford
Valeria Cortes

Dance Instructors

Kathie Hunwick
Joseph Goble
Noelle Antonson
Mame Goehner

Dance Assistants

Joseph Goble
Noelle Antonson

Film Instructor

Jim Knox

Film Assistants

Brigid Skelton
Stephanie Halber

Strategic Plan

An Ad Hoc Committee was formed in 2014 to create a three-year strategic plan.  Committee members:  Marilyn Sing, Jill Sing, Maureen Weston and Gaylia Lassner.

The intent of this document is to provide a framework for The OCTA Collective Society Board members to consider in the development of a full three-year strategic plan for 2014-2017.

Goal #1:  Enhance governance by increasing unrestricted funds

Purpose:  Have enough funds to hire full-time staff (ED or Administrator – initially also covers program and development management until funds can be raised and sustained to cover 3 full-time positions)

Specific: Create board structure needed to be eligible to apply for operating grants. Support budget for creation and administration of donor program. Support budget for creation and administration of sponsor program. Explore potential support through third-party fundraising events. Increase current fundraising event revenues through goals and action

Measurable: Amount of unrestricted funds covers full-time salary ($50,000?).

Achievable: With various strategies to raise diversified funds.

Relevant: A full-time ED or Administrator will remove day-to-day operations support off of Board members and volunteers, so they can focus on governance and advancement of strategic plan.

Time-bound: By end of year 2

Goal #2:  Offer summer camp programs subject to approved funding

Purpose:  Provide programming during public school closures for children from low-income families to have access to free arts programs.

Specific:  Define budget and facility requirements to pilot one-week programs.

Pursue relationships with other agencies for delivery partnerships.

Write grants or raise funds.

With funds in place, schedule resources and deliver.

Measurable: Amount of funds raised, number of programs delivered, number of students participating.

Achievable: Starting with a pilot program, funding required is minimal and achievable.

Relevant:  Aligns with our vision and mission statement.

Time-Bound: By end of year 1 – scheduling in July/August

Goal #3:  Align the number of workshops provided with the percentage of children in the CRD living below the poverty line

Purpose: Defines annual goal for number of workshops delivered and number of students participating, based on Victoria Foundation statistics.

Specific:  Consider asking schools to schedule a workshop for each class.

Determine budget needed to deliver an in-school workshop to each class.

Write grants or raise funds to cover number of workshops to be delivered.

With funds in place, schedule resources and deliver.

Measurable: Amount of funds raised, number of workshops delivered, number of students participating.

Achievable: Have delivered 150 in-school workshops in a past school year.

Relevant:  Aligns with our vision and mission statement.

Time-Bound: By end of year 1

Click here to see our 2015 financial statement.

The OCTA Collective Society

The OCTA Collective Society is a Victoria-based not-for-profit society with charity status (86388 1074 RR0001).

To cover the costs of delivering the artsREACH program, the society raises funds through grants, sponsors, donors and fundraising events.

Our mission is to provide all children with the opportunity to develop life skills by exploring their potential through arts experiences.

© 2016 artsREACH

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